May 2nd, 2022

We're Hiring: Soundstage Project Manager

Job Posting
Quotation Flourish
The deadline for applications is May 13, 2022
News Flourish

Screen Nova Scotia is seeking a PROJECT MANAGER to develop a Soundstage and Ancillary space in Nova Scotia for film and television production.

Expected duration: 2-3 years, part-time as required (in busy stretches, may require full-time hours.)

Deadline for Applications: 2:00 PM AST on May 13th, 2022

Background: Screen Nova Scotia is a member-based not-for-profit industry association and film commission that promotes and advocates on behalf of Nova Scotia’s screen industry. Our membership includes producers, service providers, local cast and crew, unions and guilds, and industry organizations.

Screen Nova Scotia is dedicated to building a strong and sustainable future for the province’s production sector. We’re the first point of contact to find out more about locations, production partners, industry resources and infrastructure, and financial incentives.

We encourage applications from qualified African Nova Scotians, racially visible persons, persons with disabilities, Aboriginal persons, and persons of the 2SLGBTQIA+ community. Screen Nova Scotia encourages applicants to self-identify in the cover letter/resume portion of your application.

Full Job Description: Screen Nova Scotia is seeking a Soundstage Project Manager (contractor, firm, or employee, as negotiated) who will manage the development of film and television soundstages, ancillary space (carpentry, wardrobe, hair/make-up, etc.) and production offices on a to-be-identified property in Nova Scotia. The soundstage may be purpose-built or retrofitted.

This position includes developing an RFP seeking private partner(s); sourcing and purchasing a location; business plan development; and consulting with the industry. The Project Manager will lead the project through to the completion of the construction of the facility. The expectation is that this project will take 2-3 years to complete. The Project Manager will report directly to the Executive Director of Screen Nova Scotia and/or to the Board of Directors or applicable board committees.

A soundstage will offer economic development impacts through foreign direct investment from productions. It will develop Nova Scotia’s crew and performer base and increase spin-off jobs related to the film production industry.

Type 1 Stage Specifications:

Two soundstages: two (2) 20,000 sq. ft stages
40,000 sq ft of total soundstage space
30-40’ ceilings, clear span

 Ancillary Space Specifications:
15,000 sq. ft of office space
Dedicated space for:

  • Art Department (props, set decoration)
  • Wardrobe Department (including laundry facilities)
  • Hair/makeup and dressing rooms
  • Storage space / secure lockup space
  • Construction
  • Paint shop
  • Craft services/cafeteria
  • Additional workshops/warehouses
  • Adequate parking for cast and crews: 100-150 spots
  • Adequate acreage for building exterior sets and possible expansion


  • Must have experience in managing capital projects with multiple partners.
  • Must be experienced and skilled with respect to the development and execution of complex project plans.
  • Effective electronic, written, and oral communication with good presentation skills.

Project management is the comprehensive management and control of all aspects of the project throughout all phases of its life cycle to achieve prescribed objectives defined in terms of time, quality, sustainability, and cost. 

General Responsibilities:

  • Complete all work in the best interest of Screen Nova Scotia and its partners.
  • Promote health and safety.
  • Prepare and deliver a Request for Proposal (RFP) to seek a private partner to invest in and co-own the Soundstage.
  • Lead the purchase of land and/or structure to build or retrofit a soundstage.
  • Establish project organization structure, roles, responsibilities, and all communication protocols.
  • Support the development of a governance model under which the soundstage will be owned.
  • Lead the team in defining the project requirements and documenting in a project charter.
  • Lead the team in the development of the project budget and schedule.
  • On behalf of Screen Nova Scotia, prequalify, brief, develop scopes, develop RFPs, interview, and arrange for the employment or contract of all consultants whose services are required for the proper and complete execution of the project plan.
  • Prequalify, brief, oversee the tendering and bid analysis and arrange for the employment of all contractor services required for the complete execution of the construction work defined in the project scope.
  • Coordinate the work of consultants in identifying furniture, fixtures, and equipment for approval, procurement, and delivery.
  • Provide cost estimating, project budgeting and cost control services.
  • Provide project scheduling services.
  • Provide risk management services.
  • Maintain clear and accessible project records, including but not limited to project charter, project roles and responsibilities, project plan and budget, project communication plan, scope statement/requirement specifications, project organization, action/issue/resolution tracking, risks log, and change request tracking.
  • Oversee and manage and coordinate all surveying, site analysis, planning and zoning requirements.
  • On behalf of Screen Nova Scotia, identify and coordinate the needs and requirements of all authorities, having jurisdiction for the project to proceed smoothly and function for its intended purposes.
  • Manage, coordinate, and expedite all consultant and contractual services required for the Project.
  • Manage, coordinate, and expedite all required reporting activities as required by key stakeholder(s).
  • Manage, coordinate, and expedite all quality assurance and quickly control required tasks for the Project.
  • Manage, coordinate, and expedite the Project’s commissioning plan.
  • Provide services other than as set out above, where necessary, as directed by Screen Nova Scotia and as agreed to from time to time throughout the duration of the project with the purpose to complete the Project to provincial requirements and timelines.
  • Update the Executive Director of Screen Nova Scotia weekly, or as required.
  • Attend the new site during the initial period to aid where needed.
  • Conduct a post-move inspection, identifying deficiencies for immediate follow-up.
  • Conduct a final walk-through and facilitate the issuance of a Deficiency Report.
  • Seek substantial correction of deficiencies.

Questions: Please direct questions to Laura Mackenzie, Executive Director, Screen Nova Scotia
Subject: Soundstage Project Management

How to Apply: Respond to with the following: 

  • A cover letter and CV demonstrating the applicant’s understanding of the full scope of services and examples of comparable projects, where the applicant provided project management services.
  • A price proposal to provide the Project Management Services.

The chosen Manager’s terms will be subject to an agreement with the Association on terms as negotiated.

Applications will be received at the above address until 2 p.m. on May 13th, 2022.

Download: Job posting as PDF document HERE.